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Attendance & Exams

Attendance tracking that reaches the parent the same morning

An absence noticed on Friday is a record. An absence the parent hears about at 9:42 AM is an intervention. SCRMAI sends the WhatsApp alert automatically the moment a student is marked absent — and feeds the trend into drop-risk detection.

  • Student and staff attendance in one system
  • Automatic WhatsApp alert to parents on absence
  • Exam score recording with pass-rate and trend tracking
  • Attendance trend feeds AI drop-risk detection
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WhatsApp Business

Sunrise Public School: Aarav (Class 9-B) was marked absent for today’s morning session. Please reply if this was planned.Automated · 09:42 AM

He is unwell today. Will send a note tomorrow.

Noted, thank you. Get well soon to Aarav.AI-suggested · Sent by front desk

What it covers

Attendance, exams and the schedule around them

  • Student attendance

    Mark attendance per session or per batch, with history retained per student and visible to parents in the portal.

  • Staff attendance

    Track teacher and staff attendance in the same system, alongside teacher assignment and batch schedules.

  • Instant parent alerts

    The parent gets a WhatsApp message the moment a student is marked absent — not in a weekly summary, when the habit is already established.

  • Exam score recording

    Record scores per exam and per batch, with pass-rate and performance-trend tracking across the cohort.

  • Batch scheduling and timetable

    Session schedules, teacher assignment and timetables per batch, so nobody is double-booked.

  • Feeds drop-risk

    Attendance trend is one of the three signals behind AI drop-risk, alongside exam performance and fee history.

    Drop-risk detection

Why immediacy matters

The first two weeks of slipping decide the rest

Drop-outs rarely start with a decision. They start with a few missed sessions that nobody mentioned, which become a habit, which becomes falling behind, which becomes a reason to leave. A message on the first day of absence interrupts that sequence at the only cheap point.

  • Alert sent on the day, automatically
  • Parent can reply, and the reply lands in the CRM inbox
  • Pattern visible to staff before it becomes chronic
  • No staff member has to make a reminder call
How the messaging works

A Tuesday morning

  • Absences marked today17
  • Parent alerts sent17
  • Parent replies received11
  • Unexplained absences6
  • Students now flagged at risk3

FAQ

Frequently asked questions

How is attendance marked?

Per session or per batch by the teacher or admin inside SCRMAI, including from a phone since the product is installable as a PWA. The parent alert fires from that action, so there is no separate step to remember.

Can parents see attendance themselves?

Yes. The student and parent portal shows attendance history alongside fees, exam results, report cards and certificates, which cuts down the "can you just check" phone calls to the front desk considerably.

Does it work for coaching batches as well as school classes?

Yes. Attendance is recorded against a batch or session, so a coaching institute marking a NEET morning batch and a school marking Class 9-B both work the same way.

Do the parent alerts cost extra?

They are WhatsApp messages sent through your own connected Meta WhatsApp Business account, so Meta’s conversation charges apply as they would for any message you send. SCRMAI does not add a per-message fee on top, and alerts are available on all plans.

Tell the parent today, not on Friday.

Start a 14-day free trial and turn on automatic absence alerts.

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